Joiner, mover and leaver automation
A new hire fully set up on day one, and fully removed the day they leave.
Setrify sets up accounts, licences and hardware for each new hire from a role template and revokes everything on schedule when someone leaves, for companies of 20 to 300 people without an IT team.
No account. No card. No sales call.
- Accounts provisioned before the start date
- Access revoked on schedule when people leave
- Unused licences surfaced, not renewed
How many leaver accounts stay open, and what do slow set-ups cost?
Put in your leavers, new hires, the accounts each person has and the licences you pay for but do not use. See the leaver accounts left open each year, and what waiting for access and unused licences cost. Runs in your browser. No account, no card, no call.
How it adds up, each year
- New-hire days spent waiting a year
- 40 days
- Cost of waiting for access a year
- $10,000
Take this with you
No email required. It is your result.
Setrify — joiner and leaver cost calculator · 12 leavers and 20 new hires a year · 45 leaver accounts left open a year · $15,400 a year in waiting time and unused licences Run it yourself: https://setrify.com
Method: leaver accounts left open = leavers x accounts per person x the share not closed on the day. Waiting cost = new hires x days waiting x the cost of a day. Unused licences = licences x monthly cost x twelve. Every figure is your estimate; the free Access Audit finds the real accounts and licences in your systems.
Access that follows the person, start to finish
Setrify automates joiner, mover and leaver processes from role templates, for companies without a dedicated IT team.
- 01
Role templates
Each role's template defines exactly which accounts, licences, groups and hardware that role gets.
- 02
One-action onboarding
Onboarding is one action, and everything is provisioned before the start date.
- 03
Role changes handled
When someone changes role, access is adjusted automatically rather than permissions accumulating forever.
- 04
Scheduled departures
A departure revokes everything at a scheduled time, transfers file ownership and reclaims licences.
- 05
Completion records for audit
Every departure produces a completion record for audit.
- 06
Licence usage monitored
Licence usage is monitored, so unused seats are surfaced rather than renewed.
The problem
Onboarding a new employee means creating accounts, ordering a laptop, assigning licences and setting permissions by hand, from a checklist that is out of date. New hires spend their first week unable to work.
Offboarding is worse. Accounts stay active for months after someone leaves, which is a genuine security exposure and a recurring audit finding, and the licences continue to be paid for.
Who it is for
Operations leads
Operations leads at companies of 20 to 300 people who own onboarding and offboarding without a dedicated IT team.
IT leads
IT leads who need departures fully revoked and recorded, and permissions that match each person's role.
How it works
Setrify, from the first step to the result.
- 1
Run the free Access Audit
Connect your main identity and software systems read-only.
- 2
Define role templates
Accounts, licences, groups and hardware for each role.
- 3
Onboard in one action
Everything is provisioned before the start date.
- 4
Schedule the departure
Access revoked, file ownership transferred, licences reclaimed and a completion record produced.
Questions people actually ask
What does the free Access Audit find?
Every active account belonging to someone who has left, every licence paid for and unused, and every person whose permissions exceed their role. It connects to your main identity and software systems read-only.
What happens when a new hire is added?
Onboarding is one action. The role template defines the accounts, licences, groups and hardware for that role, and everything is provisioned before the start date.
What happens when someone changes role?
Their access is adjusted automatically, rather than permissions accumulating forever.
What happens when someone leaves?
Everything is revoked at a scheduled time, file ownership is transferred, licences are reclaimed, and a completion record is produced for audit.
What does it cost?
5 dollars per employee per month, or 3.50 dollars per employee above 200 employees, with custom integrations and audit reporting. The Access Audit is free.
Do we need an IT team to use it?
No. It is for companies of 20 to 300 people without a dedicated IT team.
How are unused licences handled?
Licence usage is monitored, and unused seats are surfaced rather than renewed.
Why should I trust the joiner and leaver cost calculator?
It is arithmetic on your own estimates, worked out in your browser. It connects to nothing; the free Access Audit reads your identity and software systems read-only and lists the actual leaver accounts, unused licences and excess permissions.
Pricing
The Access Audit is free. After that, one price per employee per month, with a lower rate above 200 employees.
Access Audit
Leavers' active accounts, unused licences and excess permissions.
- Connects to your main systems read-only
Per employee
Automated joiner, mover and leaver processes.
- Role templates
- Scheduled departures
- Completion records
- Licence usage monitoring
Above 200 employees
For companies above 200 employees.
- Custom integrations
- Audit reporting
Prices in USD.
How many leaver accounts stay open, and what do slow set-ups cost?
Put in your leavers, new hires, the accounts each person has and the licences you pay for but do not use. See the leaver accounts left open each year, and what waiting for access and unused licences cost. Runs in your browser. No account, no card, no call.
Open the free toolIt runs in your browser. Setrify never sees your inputs.